So I probably shouldn’t say “wud up” because I’m not sure I can pull it off. But today’s blog is about supplying the party to the people: ie. the booze. How much do you need, how do you calculate amounts etc. etc. etc..
We’re gonna give you a few little formulas here, and hopefully it will leave you with a little to spare, vs. not enough. And in some crazy states they even allow you to return the alcohol if you don’t use it!
For a five hour event, it is likely that your guests will have average at 1 drink per hour. Keep in mind I say average, because your sorority sister Sadie will have a few more, but big aunt Agnes will have a few less. And at 150 guests for 5 hours, that comes out to 750 drink servings. Remember, we are overestimating to play it safe. (Keep in mind that below I’m being literal, but feel free to round up or down to what you feel is best). You can also alter these if you feel it will be hot and you’ll want more white wine vs. cold, or if your guests are primarily beer drinkers, etc..
Now if you’re having just beer and wine, it’s a pretty easy formula. About 3/4 will drink wine, so you want to split it accordingly. Wine has 5 servings per bottle:
188 bottles of beer (1 keg = approx 330 bottles, so try a half keg)
282 servings red wine = 56 bottles
282 servings white wine = 56 bottles
If you are having sparkling wine and doing a toast, you can decrease a little from everywhere, or just add on 150 servings of champagne = 30 bottles. You could also ask them to pour half glasses, and instead order 20 bottles of sparkly.
This is a great place to start. Now let’s say you are having 2 specialty cocktails: a bride’s drink and a groom’s drink. We go all the way back to the beginning where we have 750 drinks for the night. Assess your group and determine if they are more hard alcohol drinkers, or wine or beer. A handle of alcohol (60oz) you have about 30-40 servings.
So I do 750 servings and take it down to a split of 4 different categories, 25% beer, 60% wine, 15% specialty cocktails:
188 bottles of beer
225 servings of red wine = 45 bottles
225 servings of white wine = 45 bottles
57 servings vodka = 2 handles vodka
57 servings gin = 2 handles gin
and for every handle of alcohol you need 2 times the mixer, so 4 coke and 4 cranberry.
Now for the full bar, the ratio changes again. You’re looking at about 25% liquor, 15% beer and 60% wine. Taking our magic number 750 servings, we get:
113 bottles of beer
225 servings red = 45 bottles
225 servings white = 45 bottles
187 servings liquor (6.25 handles of alcohol, buy your favorite varietals).
Hopefully this is helpful for you and I didn’t throw around too many numbers to catch you off guard. It should be fairly simple if you know how to break down your percentages. And if you’re still really lost, try this alcohol calculator.