I have heard that question before. “Do I need a Coordinator?” “But my venue already has someone on site. They’re going to ‘supervise’ the whole event.” And I’m sure they will, and I’m sure they’ll do an excellent job at supervising the event … but who’s going to supervise your specific needs? And make sure you have what you need when you want it? And tell the DJ that you actually want 15 more minutes of dancing before cutting the cake. And help find Aunt Sue for the family portrait? Or realize that the photo booth delivery is 45 minutes late, and find your lipstick or grab your flip flops from you bag in the bridal room?
I can tell you who’s not going to do it. The on-site Coordinator. And they shouldn’t! It’s not their job. Their job is to watch and protect the venue. Of course they care about you and want you to be happy with everything, but they’re not going to set up all your little details and then pack it up for you at the end of the night. They will kindly tell you that you need to remove all your items from the venue that evening, and you get stuck asking family to grab things. And let’s be honest, your maid of honor Jessie probably isn’t in the best state to be grabbing your burlap wrapped mason jars, and mom’s feet are ready to collapse.
Your personal Wedding Coordinator is the person who is going to take care of you. They are going to be looking out for you, number one, at all points of the process. Your coordinator will be in contact with all your vendors before the event, make sure they know addresses, call them if they’re running behind, and be their point of contact. They will work with the site coordinator and distinguish responsibilities so you are covered in every context.
They will make you a timeline with enough time for everything so you’re not rushed or flustered. And then they will get you when you are needed and help guide you through the evening. They will stop things from happening out of order and check with you every step of the way. And at the end of the night, they’ll gather your things so you don’t have to remember anything, and wish you a goodnight on your way to your Honeymoon Suite!
I have not met a single bride or groom who just “threw a wedding together”. They all take time, thought and energy, no matter how simple the affair. The couple spends money on gorgeous venues, the best photographers and organic food. But then for some reason, they think they can forgo a coordinator, and it makes no sense. After so many hours of your time planning and slaving away, don’t you want to spend the little extra to make sure the event goes off without a hitch? Don’t you want some assurance that someone out there knows every vendor, is watching the guests, is looking out for you and is going to be your problem solver should something arise?
I know it can seem superfluous to spend more money on this day when you’re not getting something tangible. But you are getting a service. An important, valuable service, and you are investing in peace of mind so you can enjoy this day that you have worked so hard to plan and waited so long to happen. A good Wedding Coordinator will prove their worth by relieving you from the worries that you should rightfully not have to give a moments thought. And you will never have been so happy you hired one.